Process

Server Based
p11. You Send us the Source Docs – You Scan the Documents & upload to a secure server OR e-mail them to our mail box. p22. We update your books – We update your books the same night. You will have to provide us a back up copy of your books – (QuickBooks back up) p33. We give you the Updated Books – We mail the updated books to your e-mail or load them on to a secure server. You come to office the next morning and download the updated books from the server to your computer.
Remote access
p11. You Send us the Source Docs – You Scan the Documents & upload to a secure server, e-mail them to our mail box or place it in your computer for our access.  p52. We Connect to Your Computer via internet securely- We connect to your computer using a remote desktop access service like GoToMyPC.com or Secure VPN  p33. We Update the Books and logout – You come to office the next morning and find the books updated on your computer
 Application Service Providers:
p11. You Send us the Source Docs – You Scan the Documents & upload to an ASP secure server. p82. We Use the ASP server software – We login to ASP server. (e.g. personable.com / cpaasp.com) and update the books p93. We Update the Books and logout – You login to the online accounting software via internet whenever you need – 24×7 – and see the updated books. This is more cost effective and secure system which we can also adopt. There are ASPs which provides online accounting on a Virtual Desktop atmosphere.

 

Online QuickBooks:

Similar to ASPs, but we can use only online QuickBooks; no other application programs will be available. (www.accounting.quickbooks.com) This has a disadvantage that presently they do not provide the inventory feature. So in case we intend to maintain inventory, this will not be suitable. Cost about $ 20.00 per month.

Procedures

 Transferring of Source documents:
Documents that are to be scanned & transmitted:

1. Purchase Invoices
2. Check Stubs which includes all payments.
3. Daily consolidated sales report – if any (or we take all bank deposits as sales)
4. Statement of credit card.
5. Bank statements.

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Virtual Desktop – How it works

  • With data in a secured and centralized environment, all users are able to access the data as & when they need.

  • Business with multiple locations can all work in real-time on a single set of books which can be reviewed from any location.

  • It’s a true multi-user system, that provides all the same functionality of a local network.

  • Head offices, Branches, Sales offices, Production Centres, Accountants, Internal & Statutory Auditors etc., can all work on the system at the same time with different levels of password.


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